Project Manager.
JOB TITLE
Project Manager
DEPARTMENT
Project Management
REPORTS TO
Vice President of Project Management
FLSA STATUS
Salaried, Exempt
SUMMARY
Manages the coordination and completion of projects to ensure that communication, documentation, speed and accuracy are generated and focused to provide desired results. Oversees all aspects of projects. Sets deadlines, assigns responsibilities, and monitors and summarizes progress of project. Prepares reports for upper management regarding status of project. Performs profitable Project execution while maintaining excellent client and associate relations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Attends Turnover Meeting that is scheduled by the estimator, with project team.
Familiarizes self with the details for the plans, spec book, or project manual.
Reviews all line items in the schedule of values, as well as allowances, exclusions, and qualifications included in the proposal portion of the contract.
Resolves issues with budget codes on hardcard with Project Accountant.
Provides information as necessary to acquire building permits.
Reviews the final Owner Contract for adherence throughout project.
Schedules and provides Owner billings per contract, reviewing percentages of completion with subcontractors and field staff. Approves subcontractor payout when funds are received.
Creates and maintains the project schedule with input from field staff.
Makes routine project site inspections.
Reviews general conditions items with field staff throughout project.
Meets with owner and/or representatives as requested.
Completes buy-out of all subcontractors and vendors, maintaining hardcard with up-to-date details of purchasing within two-week period. Prepares scopes of work for each item to be attached to contract as Exhibit “C”.
Completes check requests when necessary, follow through with Project Accountant.
Reviews and codes all project related invoices for payment.
Verifies all change orders submitted by subcontractors and vendors timely, negotiates and edits as needed prior to posting to Potential Change Order log in Procore.
Prepares Owner change orders, including back-up for Owner approval and subsequent subcontractor change orders once approved.
Completes current reporting requirements timely and distribute accordingly.
Maintains issues list with status and update each item weekly.
Reviews daily field reports submitted by project superintendent.
Receives and reviews all construction documents (plans, bulletins, memos, emails, sketches,
etc.) and completes routing requests to provide direction on distribution.
Provides the appropriate team member with RFI as necessary.
Creates an itemized submittal log, reviews incoming and returned submittals for distribution.
Maintains timely and accurate communication with project team throughout the course of the project.
Provides notices to subcontractors timely and as necessary.
Provides correspondence that requires scan to file to Project Coordinator, to include direction for each item.
Periodically reviews and maintains documents stored in the Project File (R drive) for archiving. Completes Archive Checklist after project close.
Sends subcontractor reconciliations out prior to project completion. Reviews and takes action necessary to complete close out of each subcontractor and vendor timely.
Manages punch list from walk-thru with owner or rep to completion/sign off.
Oversees completion of all close out processes, documents and manuals required by owner and landlord.
SUPERVISORY RESPONSIBILITIES
Supervises multiple projects at a time and subcontractors on these projects. No direct reporting supervision.
EDUCATION AND/OR EXPERIENCE
Bachelor’s Degree; and a minimum of five (5) years related experience and/or training; or equivalent combination of education and experience.
QUALIFICATIONS/REQUIREMENTS
Ability to communicate effectively both in written format and oral presentation.
Ability to multi-task and establish priorities.
Ability to maintain organization in a changing environment.
Possess a thorough knowledge of contract administration and office procedures.
Ability to use extensive working knowledge of all paperwork procedures necessary to complete the contract documents to obtain permits and prepare for construction.
Ability to use working knowledge of all consultant work to maintain efficiencies and meet deadlines.
Possess and in depth understanding of the basics of most building systems.
Proficiency with Microsoft Excel and Project and Procore
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and color vision.
