Project Accountant.
JOB TITLE
Project Accountant
DEPARTMENT
Accounting
REPORTS TO
Controller
FLSA STATUS
Salaried, Exempt
SUMMARY
Responsible for the billing and subcontractor and project payable process of the projects and responsible for tracking the financial progress of projects through reporting and analysis of financial data in accordance with company and client contractual and compliance guidelines.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Technical:
Attends turn-over meetings for all assigned new jobs.
Sets up and maintains a separate electronic network “Project Folder” for each assigned job and files all documents including owner documents, owner change orders, billings, check copies, etc.
Inputs contract information and budgets into ComputerEase.
Inputs change orders, Material Purchase orders, purchase orders, and sub mods into ComputerEase.
Prepares project billing worksheet to provide to Project Manager to prepare monthly AIA billings.
Generates AIA billings to the owners.
Reviews and approves all job-related check requests.
Processes all accounts payable as it relates to job-related invoices.
Reviews overhead statements to ensure that all job-related invoices are in and ready to be paid.
Prepares the Project Accountant Checklist on a weekly basis and submits to CFO and Controller.
Posts all monthly activity timely for the month end close for Accounts Receivable and Payable.
Attends all monthly project review and close out meetings for all assigned jobs.
Works on special projects for accounting, as assigned.
Communication:
Communicates effectively with the Project Executive, Project Manager, and Project Coordinator on a routine basis to follow up on any outstanding issues and paperwork.
Provides timely and specific feedback to upper management. Specifically communicates any issues or problems before it is too late.
Exhibits excellent oral or written communication via email, telephone, and reports (PA checklist).
Leadership and Attitude:
Serves as a positive role model, and always presents a can-do spirit.
Displays appropriate assertiveness.
Finds innovative solutions to problems.
Accepts change and is supportive of any changes within the organization as well as any new management directives.
Develops new strategies and can anticipate or forecast the needs for the department.
Always maintains a professional demeanor on all levels.
Relationships:
Maintains a positive attitude with all fellow employees.
Provides excellent customer service to Clients as well as subcontractors.
Deals effectively with others regardless of level or status.
Judgment and Decision Making:
Arrives at sound, timely decisions after balanced consideration of facts.
Maintains confidentiality.
Can distinguish between practical and impractical solutions.
Productivity, Quality, and Volume:
Produces expected quantity of assignments and completes all tasks on time.
Exhibits excellent organizational skills.
Maintains control and pace of work regardless of pressure or stress of working environment.
Able to complete all assigned tasks independently without continuous supervision.
Thoroughly follows policies and procedures.
Other duties may be assigned to meet business needs.
SUPERVISORY RESPONSIBILITIES
None
EDUCATION AND/OR EXPERIENCE
Associate degree; or equivalent from a two-year college or technical school; or 2-3 years or more related experience and/or training; or equivalent combination of education and experience.
QUALIFICATIONS/REQUIREMENTS
Must have excellent attention to detail.
Must be able to work well in a team environment.
Able to work with a diverse group of people.
Ability to read, analyze, and interpret legal documents.
Ability to write reports, business correspondence.
Ability to effectively present information and respond to questions from management.
Must be proficient in Excel (i.e. able to create spreadsheets, pivot tables, formulas, including lookup and index functions, etc.).
Must be proficient in Word.
Must be proficient in ComputerEase.
Knowledge of Procore a plus.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. Must be able to lift and/or carry up to 15 pounds.
